SBC Bylaws

SCANDINAVIAN BUSINESS CLUB OF BRITISH COLUMBIA
BYLAWS
SECTION 1: The Scandinavian Business Club is a non-profit and non-reporting society.
This provision was previously unalterable.
SECTION 2: MEMBERSHIP
1. Membership is exclusive, and always at the discretion of the Board.
2. There shall be three (3) classes of members:
a. Active
b. Honorary
c. Supporting
3. The number of active memberships may be restricted by an extraordinary resolution,
should 75% of the membership so decide.
4. A person proposed for active membership shall be of good moral character and enjoy a
good business and professional reputation.
5. Honorary membership may be conferred on those members, who have distinguished
themselves in any line of endeavour, on behalf of the Scandinavian Business Club, at the
discretion of the Board.
The annual membership fee for Honorary members will be covered by the Scandinavian
Business Club.
6.
Supporting membership may be granted by the Board, to members who have moved
away from greater Vancouver and who can only attend an occasional meeting.
Such members do have the right to vote; however, cannot hold an executive position.
Annual fees are determined at the A.G.M.
7.
Admission to Active membership may be by:
a. Invitation
b. Recommendation, or
c. Unsolicited approach
In all cases, the Board will decide on the basis of Scandinavian Business Club application
forms, properly filled in, and where applicable signed by a member in good standing.
The final decision will be made at a regular Board meeting and conveyed to the applicant
shortly thereafter. Decision is final.
8.
New, active members are expected to pay their annual dues upon acceptance, and latest
at the first meeting they attend.
Page 1 | 6In the event that the annual dues are not paid in a timely manner, the Board has the right
to withdraw membership.
New members will be recognized at their first meeting and are generally expected to make
a brief introduction, at that time.
9. A member in good standing may advise the Board in writing of his / her desire to resign
from the Club, and such resignation becomes effective immediately. Any Scandinavian
Business Club property must be returned immediately.
10. The Board may terminate members, who are not paying their annual dues in a timely
manner, or who do not abide by the Constitution and By-laws of the Scandinavian
Business Club.
SECTION 3:
1.
ELECTION OF OFFICERS, ANNUAL AND GENERAL MEETINGS
The Board must consist of at least six members and preferably more; if possible with at
least one member from each national group.
The Board shall consist of:
a. President
b. Vice-President
c. Secretary
d. Asst. Secretary
e. Treasurer
f. Asst. Treasurer
Directors at large may be appointed, for specific tasks.
The President will be nominated for said position by the membership at the A.G.M.,
whereas other Board candidates will be nominated as Directors, and responsibilities will
be decided by the Board, at its first meeting.
Past President(s) and immediate Past President and other ex-officio may be included in
the Board, at the discretion of the current President.
2.
Term(s) of office shall be:
The term of office shall be two (2) years, and in order to ensure continuity of the business
of the Club, three (3) Directors are to be elected in one year, and three (3).
3.
The Annual General Meeting shall be held during the month of February of each year.
Election of Officers shall take place at the A.G.M. If necessary, during the year, the Board
can present a new, potential Director at one of the regular meetings, and obtain the
required approval.
Page 2 | 64.
Quorum:
One third (1/3rd) of the Members in good standing shall constitute a quorum at the A.G.M.
A minimum of four (4) Directors will constitute a quorum, at the Executive Board meetings.
One third (1/3rd) of the Members in good standing shall constitute a quorum at a regular
membership meeting.
5.
Nominations:
At least one month prior to the A.G.M., the Board shall appoint a nominating committee,
consisting of at least one member from each national group, if possible, for the purpose of
contacting and/or inviting potential candidates for the positions, which are up for election.
At the A.G.M., nominations may be made from the floor.
6.
Regular Membership Meetings:
With the exception of the months of July and August, a regular meeting will be held on the
second Wednesday in the month.
A regular membership meeting may be replaced by a special event, such as the annual
Christmas Party, an auction or other special banquet.
SECTION 4:
1.
MEMBERSHIP DUES
The Membership fees shall be determined at the A.G.M. and are due and payable during
the month of January in each year.
A new member joining the Scandinavian Business Club after July 1st, will pay 60% for
remainder of that year.
SECTION 5:
AMENDMENTS. PROCEDURES AND MISCELLANEOUS
1. This Constitution may be amended at the A.G.M. or at an extraordinary membership
meeting by a three-fourth (3/4) vote of all members present and a majority of the total
membership, and provided that thirty days (30) notice of the resolution is given by the
Board, to the Members.
2. Any matter brought before the Scandinavian Business Club in a general membership
meeting, which involves the expenditure of money or affects the general policy of the Club
shall be referred to the Board for its recommendation before a final vote is taken.
3. The proceedings of the meetings of the Scandinavian Business Club shall be conducted
in accordance with Robert's Rules of Order.
4. Voting Procedures:
a.
Voting by the membership at ordinary and extraordinary general membership
meetings on all matters, excluding proposed changes to the Constitution and
Page 3 | 6Election to the Board shall be by show of hands, provided a quorum is established
and is then decided by a simple majority vote, of members present.
b. Voting at the A.G.M. on nominated candidates for the Board is by simple majority, of
members present.
c. Voting can be done in person, by secret ballot, or by fax, email or mail, from
absentee members in good standing, duly notified about the vote. Such absentee
votes must be received latest by the date of the vote.
Any proposed change to the Constitution and Bylaws requires a three-fourth (3/4)
vote of all members present, and a majority of the total membership in favour
(simple majority).
d.
Voting by proxy is not allowed.
SECTION 6:
TERMINATION
The Scandinavian Business Club may wind up its operation and affairs by a resolution
from the Board and approved by three-fourth (3/4) of the membership.
Upon winding up the business of the Scandinavian Business Club, any assets remaining
are to be equally divided to benefit the existing rest homes of: Denmark, Finland, Iceland,
Norway and Sweden, within the Greater Vancouver area.
SECTION 7:
1.
OFFICERS
The President shall preside at all meetings of the Club, and of the Directors whenever
possible.
The President is the chief executive officer of the Club and shall supervise the other
Directors in the execution of their duties. The President is an ex-officio member of any
committee and is to oversee that the various functions of the Club operate in accordance
with the statute and its intent, and always in the best interest of the Club. Various
functions may be delegated to the Vice-President, and other Directors.
2. In the absence of the President, the Vice-President is to carry out the duties of the
President, as delegated.
3. The Secretary shall conduct the correspondence of the Club, and issue notices of
meetings; also keep minutes of all meetings of the Club, and Directors. Also have custody
of all records and documents of the Club, except those kept by the Treasurer. Have
custody of the common seal of the Club and maintain the Members list. The Secretary can
also be called upon to report on membership statistics and other related matters.
4. The Assistant Secretary is responsible for immediately acting as a substitute for the
Secretary, if called upon to do so, and to otherwise perform the functions delegated by the
President and the Secretary.
Page 4 | 65. The Treasurer shall keep the financial records, including books of accounts necessary to
comply with the Society Act, and submit financial statements when required.
6. The Assistant Treasurer is responsible for immediately acting as a substitute for the
Treasurer, if called upon to do so, and to otherwise perform the functions delegated from
the President and the Treasurer.
7. Any Immediate Past President and also any Ex-Officio Director, who must be a member,
serving on a previous Board, may, at the discretion of the President, attend Board
meetings, render advice and perform duties as delegated.
SECTION 8:
COMMITTEES
1. All committees are appointed by the Board, and the term of each committee is identical
with the term of office of the incumbent President.
2. The Nominating Committee is appointed by the President, or the Board, and is a
reporting link to the Board. The mandate is to recruit members for nomination to
directorship. Ideally their report will be submitted to the Board no later than three weeks
prior to the A.G.M.
3. The Welcome and Membership Drive Committee is to consist of three members of the
Club, with at least one from the Board. It is appointed by the President, or the Board, and
is a reporting link to the Board. Their two mandates are to ensure that all members and, in
particular, new members, feel welcome at Club functions and to establish and carry out
membership drive initiatives.
4. The Telephone Committee is to consist of three or more members of the Club, with at
least one from the Board. It is appointed by the President, or the Board, and is a reporting
link to the Board. The mandate is to reach each Club member, in advance of a meeting or
function, promote the event and make every possible effort to secure their commitment to
attend.
5. The Membership Directory Committee is to consist of three or more members of the
Club, with at least one from the Board. It is appointed by the President, or the Board, and
is a reporting link to the Board. The mandates are to maintain up-to-date records of all
members, prepare and issue a directory from time to time, and maintain and update the
Scandinavian Business Club webpage.
6. The Mailing Committee is to consist of one or two members of the Club, appointed by the
President or the Board, and from the Board. The mandate is to publish and circulate to all
members regular newsletters, by mail or email.
7. The Historian and Library Committee is to consist of two or more members of the Club,
with at least one from the Board. It is to collect data and records of the Club, including
pictures and memorabilia, and maintain such in appropriate files; also, to compile some
portable displays.
8. Other ad-hoc committees may be established, as required.
Page 5 | 6SECTION 9:
MISCELLANEOUS
1. Education Award: The Scandinavian Business Club has established, and shall maintain
and develop, a fund for the purpose of an annual education award. Generally, the award
is in the amount of C$ 1000, however the Board may from time to time decide to hand out
more than one award in the same year and has the discretion to do so, and to vary the
amounts to accomplish this. Qualified applicant(s} must be offspring or dependent(s) of a
member in good standing, and their applications will be reviewed by the Board. The
candidate(s) must be enrolled in a study with a college, or university, and be in need of
financial support towards their studies.
2. The Source of the Education Award Fund can be from either donations made to the Club
for this express purpose, or from the proceeds of raffles or auctions. However derived, the
amount(s) will come out of the Club's general account, as allocated by the Board.
3. Financial Matters are to be handled by the Treasurer, in consultation with the other
Executives. A general account is operated for the purpose of regular transactions. Any
short-term investments must not put the monies invested at risk, and these funds must be
accessible at short notice, should the need arise.
4. These Bylaws of the Scandinavian Business Club may be rescinded or amended or new
bylaws may be enacted at any regular business meeting of the Club. Members must be
notified at least one week prior to the meeting where the vote will be held, in writing by
mail or email. In order to carry, three-fourths (3/4) of the members (in good standing)
present and a simple majority overall, must vote in favour.
EOD
Page 6 | 6

SBC Constitution

NAME OF SOCIETY:
SCANDINAVIAN BUSINESS CLUB OF BRITISH COLUMBIA
Incorporation Number: S0050993
Business Number: 84514 6166 BC0001
Filed Date and Time: November 20, 2018 12:14 PM Pacific Time
The name of the Society is SCANDINAVIAN BUSINESS CLUB OF BRITISH COLUMBIA
The purposes of the Society are:
a.
to establish, maintain and promote an association of Scandinavian descendants, for the purpose of
creating an environment, in which social activities and business activities co-exist.
b.
to invite Speakers from both the business world and academia to address our members at the
regular monthly meetings.
c.
to nurture and promote Scandinavian cultural and business interests, and strengthen those
friendships, through regular meetings and scheduled annual social events.
d.
to consider donations to the Scandinavian Community Center, for specific usages, evaluated by
the Board, on the merits of the individual requests.
e.
to consider application(s) for the annual education award(s), the amount(s) of which are at the
discretion of the Board. If only one is awarded, the general guideline is for minimum C$ 1000 and
maximum C$ 1500. If more than one is awarded, each should be between C$ 750 and C$ 1000.
f.
to remain the premier Scandinavian Business Club in BC, and work diligently on expanding the-
membership base.
g.
to become the designated Scandinavian Business Club in BC for the younger generation, by
targeted promotion to the various higher education facilities in the Lower Mainland.
This society is a member-funded society. It is funded primarily by its members to carry on activities for the
benefit of its members. On its liquidation or dissolution, this society may distribute its money and other
property to its members.

Privacy Policy

Privacy Policy

Your privacy is very important to us. Accordingly, we have developed this Policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information. The following outlines our privacy policy.

  • Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.

  • We will collect and use personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.

  • We will only retain personal information as long as necessary for the fulfillment of those purposes.

  • We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.

  • Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.

  • We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.

  • We will make readily available to customers information about our policies and practices relating to the management of personal information.

We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.

Membership Info

Membership in the Scandinavian Business Club of BC is open to all adults with an interest in Scandinavian culture and business.

Note: Membership is tied to registration on the website. The membership application includes site registration, if you are not already registered on the site. If you are already registered on our website, please log in first before starting your membership purchase.

Paypal: You do not need a Paypal account. Paypal is just the payment acceptor and will let you make your payment with your credit card.

There are two types of membership in the Scandinavian Business Club

Individual Membership - $50
Individual membership entitles a single individual to full participation in the club. The member may participate in and vote at the Annual General Meeting of the club. In addition, the individual member may be offered discounts on club sponsored events and activities. In addition, the member's business can be listed in our business directory.

Family Membership - $75
Family membership entitles two individuals to full participation in the club. Each of the two members may participate in and vote at the Annual General Meeting of the club. In addition, the members may be offered discounts on club sponsored events and activities. If the two members in the family membership each have business, they can both be listed in our business directory.

Upgrade from Individual to Family Membership - $25
If you already have an Individual membership, you can upgrade your membership to the family level if you wish to add your spouse as a member at a later time.

Renew your Individual or Family Membership
In the membership menu, at right, select 'My Memberships' and then click on the membership you wish to renew. On the selected membership page, click on the green 'Renew' button.

All members must abide by the Constitution and Bylaws of the Scandinavian Business Club of BC, a society incorporated under the Societies Act of British Columbia.

Terms of Service

Website Terms of Service

1. Terms

By accessing this web site, you are agreeing to be bound by these web site Terms of Service, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site. The materials contained in this web site are protected by applicable copyright and trade mark law.

2. Use License

  1. Permission is granted to temporarily download one copy of the materials (information or software) on the Scandinavian Business Club of BC's web site for personal, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title, and under this license you may not:

    1. modify or copy the materials;

    2. use the materials for any commercial purpose, or for any public display (commercial or non-commercial);

    3. attempt to decompile or reverse engineer any software contained on the Scandinavian Business Club of BC's web site;

    4. remove any copyright or other proprietary notations from the materials; or

    5. transfer the materials to another person or "mirror" the materials on any other server.

  2. This license shall automatically terminate if you violate any of these restrictions and may be terminated by the Scandinavian Business Club of BC at any time. Upon terminating your viewing of these materials or upon the termination of this license, you must destroy any downloaded materials in your possession whether in electronic or printed format.

3. Disclaimer

The materials on the Scandinavian Business Club of BC's web site are provided "as is". the Scandinavian Business Club of BC makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties, including without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, the Scandinavian Business Club of BC does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.

4. Limitations

In no event shall the Scandinavian Business Club of BC or its suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption,) arising out of the use or inability to use the materials on the Scandinavian Business Club of BC's Internet site, even if the Scandinavian Business Club of BC or a Scandinavian Business Club of BC authorized representative has been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.

5. Revisions and Errata

The materials appearing on the Scandinavian Business Club of BC's web site could include technical, typographical, or photographic errors. the Scandinavian Business Club of BC does not warrant that any of the materials on its web site are accurate, complete, or current. the Scandinavian Business Club of BC may make changes to the materials contained on its web site at any time without notice. the Scandinavian Business Club of BC does not, however, make any commitment to update the materials.

6. Links

The Scandinavian Business Club of BC has not reviewed all of the sites linked to its Internet web site and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by the Scandinavian Business Club of BC of the site. Use of any such linked web site is at the user's own risk.

7. Site Terms of Use Modifications

The Scandinavian Business Club of BC may revise these terms of use for its web site at any time without notice. By using this web site you are agreeing to be bound by the then current version of these Terms and Conditions of Use.

8. Governing Law

Any claim relating to the Scandinavian Business Club of BC's web site shall be governed by the laws of the Province of British Columbia without regard to its conflict of law provisions.

More Articles ...

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  3. About Us
  4. History

Midsummer Festival

Each June we have a booth at the Midsummer Festival on the grounds of the Scandinavian Community Centre. In addition to handing out information about our club, we also sign up new members. Everyone is invited to come out to enjoy this fun annual event. If you have time available, why not consider volunteering to help with our booth?

Christmas Party

 

In December, instead of our usual monthly dinner meeting, we have our annual Christmas party. Our guests are welcomed into the hall by the cheerful sounds of the Runeberg Choir. We have a fabulous Scandinavian Christmas dinner, followed by dancing to live music.

Monthly Dinners

Our dinner schedule for 2024 will be: Feb 14th, Apr 10th, TBD. Social hour starts at 6:00pm, dinner at 7:00pm and the dinner speaker starts at about 8:00pm. The dinner is Scandinavian and usually starts with herring and salmon open-faced sandwich appetizers and ends with coffee/tea and delicious Scandinavian desserts. The theme for the after dinner talk is usually business related and hopefully with a Scandinavian connection but we also schedule other speakers of interest. Two meetings of the year we have no speaker. Instead, in February we have our Annual General meeting where we discuss business for the upcoming year and elect our new board of directors. In June, we have our annual joke-telling contest and discover who, among us, is the best teller of jokes.